ByLaws

BY-LAWS OF THE DIAMOND VALLEY ARCHERS INC. 

If any conflict of interpretation arises concerning these By-Laws, the DVA Safety and Etiquette Guide  and the Rules of Association, it will be resolved according to the following precedence: 

(1) the Rules of Association, over and above; 

(2) the By-Laws, over and above; 

(3) the DVA Safety and Etiquette Guide, over and above; 

(4) the DVA COVID Safe Plan, over and above; 

(5) the DVA Habitual or Vexatious Complaints and Complainants Policy, over and above; (6) any other publication or correspondence issued in the name of the Club 

 

1 MEMBERSHIP, SUBSCRIPTION AND JOINING FEES  

1.1 Membership 

1.1 .1 All Members must be registered with Archery Australia 

1.1.2 Members wishing to register or renew registration with Archery Australia Inc shall  renew their membership and make payment online via the DVA website, Archery Victoria website or  Archery Australia website 

1.1.3 New or renewal registration payments must be made online, payment cannot be  accepted via cash or bank deposit directly to DVA 

1.1.4 All Members shall be fully vaccinated against COVID19 and proof of vaccination status  is required before membership will be accepted 

1.2 Subscriptions 

(a) DVA annual subscriptions fall due on the on the anniversary of a member joining the club (b) The scale of subscriptions shall be determined by the Committee from time to time and  reviewed annually. The base subscriptions and the formula for calculating annual increases shall be  maintained in the Rules of Association and shall take effect unless changed by a Special Resolution  carried at a General Meeting of the membership. 

1.3 Membership Cards 

1.3.1 Upon receipt of subscription payment, a new member shall be issued with a New  Archer Card. Each new member shall also be issued with a Welcome to DVA information pack that  will include a copy of the DVA Club By-Laws, Rules of Association, Safety and Etiquette Guide, Child  Protection Policy, and a Getting Started at DVA Guide and the current DVA COVID Safe Plan 

1.3.2 Archery Australia Membership cards shall be issued to all members following the  payment of subscriptions each year. Such cards shall be produced as proof of membership when  asked to do so by a member of the Committee, or any general Club member, if they do not know  you 

1.3.3 Current membership cards shall be displayed on the members” person or on their  equipment whilst they are shooting. 

1.3.4 Full copies of the By-Laws are also available to club members on the DVA website

1.4 Re-admittance of Past Members 

1.4.1 Following the lodgement of an application for membership from a person who has  previously resigned from the Club, or whose membership has elapsed for any reason, that person

may be subject to an interview before the Committee so as to ascertain the circumstances  associated with seeking membership renewal. 

1.5 Privacy 

DVA Inc. has undertaken to comply with the requirements of the Privacy Act, 1988 and the National  Privacy Principles included in the Privacy Act (Private Sector) Amendment Act 2000. 

DVA Inc. policy is to protect members’ privacy and personal information it may collect from time to  time. 

1.5.1 Personal information shall be collected by DVA Inc. for the primary purpose of  membership requirements including confirmation of COVID19 vaccination status in accordance with  Government and Club requirements, and/or competition purposes 

1.5.2 Personal information collected by DVA Inc. shall be retained in a secure location in  accordance with the Act, and for a further seven years in accordance with current Federal and State  legislation governing document retention, before being destroyed. 

1.5.3 Only staff authorised by the DVA Committee shall have access to the data file  information. Hard copies of information will not be retained by DVA. 

1.5.4 Members’ personal information will only be used or disclosed by DVA Inc. as allowed  by the Privacy Act 1988 and the National Privacy Principles included in the Privacy Amendment  (Private Sector) Act, 2000. 

1.5.5 Members are able to access and view and update their own personal information held  online in the Archery Australia membership date base. 

 

2 COMPETITION SHOOTING FEES AND VISITORS’ FEES 

2.1 Tournaments and Competitions 

2.1.1 On Inter-Club tournament days, members are required to pay those fees appropriate  for the competition as laid down by the Tournament Committee. Where advised, some Club  organised competitions shall fall into this category 

2.2 Visitors 

2.2.1 Only those people who are registered and financial members with Archery Australia  shall be permitted to shoot as visitors. 

2.2.2 Prior to shooting, visitors are required to pay their visitors fee online via the DVA  TidyHQ Event portal 

2.2.3 Visiting shooters shall sign into the DVA Members QR code prior to shooting or  entering the Club buildings and grounds 

2.2.4 Visiting shooters who are members of another Archery Australia Club and are frequent visitors shall be requested to take out Associate Membership. For the purpose of determining  ”frequent” is more than four (4) shooting visits per annum shall be applicable. (Such visits shall not  include attendance at tournaments or other invitational shoots conducted by the club). By-Law 2.2.5  included in the Booking Information for visitors’ fees in the TidyHQ portal 

2.2.5 Visiting shooters who are international shooters or Australian shooters that are bona  fide members of another recognised Archery Club, are visiting Melbourne for a short period, require  access to an archery club for practice and are vying to be an Australian Representative archer may  be granted free temporary club membership and clubroom access – at the discretion of the  Committee. 

 

3 COLOURS, INSIGNIA AND SHOOTING DRESS CODE 

3.1 Club Colours 

The Club colours shall be primarily navy, lime green and white 

3.2 Club Insignia 

The official Club insignia (badge) shall be as the design as the logo on our website, social media and  at various locations throughout the Club 

3.3 Club Uniforms and Shooting Dress 

3.3.1 Archers are often on public display and are encouraged to maintain an appropriate  standard of dress, preferably the DVA polo shirt 

3.3.2 Club Uniform consists of upper garments of the current club polo shirts and jackets  3.3.3 Club polo shirts, jackets, bucket hats and caps are available for sale through the  Committee. 

3.4 Shooting Dress Code 

 3.4.1 Club uniform or neat casual attire is preferred at Club shoots / tournaments  3.4.2 Camouflage clothing is not allowed to be worn on the field course.  

3.4.3 Enclosed footwear must be worn at all times when on the shooting ranges. Open-sided  shoes, sandals, thongs, or bare feet are not allowed under any circumstances on the indoor target  range, the outside target range, practice butts or field course.

 

4 CLUBHOUSE AND ENVIRONS STANDING ORDERS 

4.1 Archers are reminded of the possible hazard they may cause when bringing equipment into or  through the clubhouse and should take all possible care to avoid harm or injury to themselves and  others. 

4.2 The last Member leaving the premises shall ensure that all lights, fans and the cooling systems  are turned off and that all doors and windows are locked. 

4.3 Members shall wash-up and put away their utensils after use. 

5.4 Sales of food, confectionery items and other beverages shall be the sole preserve of the  committee. 

4.5 The general cleanliness and tidiness of the clubhouse is the responsibility of each and every Club  Member. 

4.6 The Committee shall arrange with an appropriate person for the collection of rubbish bins. 4.7 The door to the committee room and storage room shall be kept locked when Committee  Members are not in attendance. 

4.8 Junior members (under 16 years) shall be accompanied at all times by a supervising adult. –  Refer to Child Supervision Policy 

4.9 The Clubrooms and associated facilities are not available to DVA members after 6:30pm every  Thursday evening when the Northern Suburbs Fly Fishing Club have exclusive use of these facilities 

 

5 FIELD COURSE STANDING ORDERS 

5.1 The Club shall maintain a Field Course of at least one 24 target World Archery course with all weather butts of appropriate materials. 

5.2 Permanent warning signs shall be displayed around the perimeter of the field course(s) as a  ”caution” warning to members of the public.

5.3 Induction to the Field course for new archers 

5.3.1 Before shooting on the field courses new archers are required to: 

  1. Qualify to shoot the maximum distance of the round they are going to shoot for their bow  type (Refer to section 16.2 Qualification standards) 
  2. Complete a field course induction session under the guidance of a Field Contact as defined  by the Field Tournament Director. 

5.3.2 Field course induction sessions will explain the field course layout and all safety aspects  of field shooting. 

5.3.3 The Field Tournament Director will appoint Field Contacts. 

5.4 Junior members (under 16 years) must be accompanied by a responsible adult Member of the  club at all times whilst on the Field Course(s). – Now part of Child Supervision Policy 5.5 Qualified archers shall NOT take non-qualified archers onto the field course. 5.6 Broadhead arrows shall NOT be shot on Club premises. 

5.7 Field butts shall be consecutively numbered, and the course adequately sign posted (directional  arrows). Shooters shall progress always in the direction of the next highest numbered butt. Back  tracking is not allowed. 

5.8 Field Course butts shall be so positioned as to minimise as much as possible the potential hazard  from stray arrows from other targets. 

5.9 All shots/targets shall be so positioned as to avoid as much as possible any danger to other park  users. 

5.10 Shooters shall preferably shoot in groups of up to 4 people and are discouraged from shooting  alone. 

5.11 Any group of shooters looking for lost arrows shall ensure that following groups are aware of  their presence, by appropriate means. 

5.12 Archers shall comply with the general safety rules and field range safety rules recorded in the  clubs Safety and Etiquette Guide. 

5.13 All Members shall have owners” initials on arrows. 

5.14 non-shooting children of archers are not to be left unattended without arranged adult  supervision in the clubhouse or grounds and are to be under strict parental control whilst on  shooting ranges. 

5.15 Parents failing to comply with By-Law 5.14 shall be asked to withdraw from the shooting venue  immediately to attend to their children. 

5.16 At least one member of the group should carry a whistle for alerting others in the case of an  emergency. 

5.17 Archers should carry a snake-bite kit and have mobile phone access when shooting on the Field  Course during summer months when snakes are most active 

 

6 TARGET RANGE STANDING ORDERS 

6.1 The Club shall maintain an adequate supply of all-weather butts constructed of appropriate  materials 

6.2 The target butt positions shall be consecutively numbered from the clubhouse to Yan Yean Rd. 6.3 Lanes 1 and 2 and 24 and 25 are closed. Target butts have been removed and these lanes are not  to be used for Open Range practice, ie normal days of operation

6.4 During Open Range Practice days there are no other restrictions to shooting areas or access to  the target range 

6.5 The longest distances for practise should occur from Lane 3 and the lanes closest 6.6 Archers shall comply with the general safety rules and target range safety rules recorded in the  clubs Safety and Etiquette Guide. 

6.7 Archers shall enter and exit the target range from the concrete path behind the shooting line. 6.8 On competition days, if Lanes 1 and 2 are not being utilised admittance to the following areas  will not be permitted and signage and barriers will be erected: the steps from the clubrooms to the  grassed area, the picnic table and surrounding grassed area bordered by the garden beds from the  northern end of the clubroom buildings to the green maintenance shed 

6.9 On competition days where Lanes 1 and 2 are being utilised in addition to the restricted areas  outlined in By-Law 6.8 the following areas will also be restricted: the pathway from the Club room  side doors to the DOS Box and the adjacent grassed area between the pathway and the chain line  fence. Barriers will be erected, and appropriate signage posted, archers will be marshalled around  the western side of the clubrooms to access the shooting line 

6.10 For safety reasons and to minimize personal equipment damage, no more than 3 archers shall  shoot on any one target simultaneously. 

6.11 Having regard to others and their own safety when using the target range, archers should take  due care when walking on to, across, and returning from the range.  

6.12 Archers must have 2 clear lanes on either side of the lane they are shooting in order to collect  arrows without waiting for other archers. If not, archers on adjacent lanes must collect arrows  together as a group 

6.13 By-Laws 5.6, 5.13, 5.14, 5.15 shall also apply to the Target Range 

6.14 High drawing is not permitted 

6.15 Target pins should not be used as aiming points 

 

7 CROSSBOW RANGE STANDING ORDERS 

Use of crossbows is governed by the Rules of Archery Australia and State and Federal legislation. 7.1 Crossbows are not generally permitted to be used on Club Premises. 

7.2 Members wishing to use crossbows for competition purposes only are required to apply to the  Committee for an exemption to By-Law 7.1 and only crossbows that meet the definition of a Target  Crossbow (as defined by the World Crossbow Shooters Association) will be considered. 

 

8 INDOOR RANGE STANDING ORDERS 

8.1 Archers shall comply with the general safety rules and indoor range safety rules recorded in the  clubs Safety and Etiquette Guide.  

8.2 Food should not be taken into or consumed in the Indoor Range 

8.3 Drinks in closed and sealed containers only may be taken into and consumed in the indoor range 8.4 Clean footwear should be worn into the Indoor Range; soiled footwear can be left outside the  glass double doors. Please make great effort to clean footwear before entering indoor range 8.5 Members should limit power usage by turning the target lighting off when not being used 8.6. Archers who use the heating and cooling systems must ensure they are turned off when they  leave the Indoor range, and if the blinds have been opened, they must be closed again when leaving.

8.7 Used target faces are not to be left lying around on the floor or other surfaces, and must be  disposed of if there can no longer be used 

8.8 Target pins on the target wall are not to be used as aiming points 

8.9 If an arrow point is lodged in the target wall and cannot be dislodged, please mark the area.  Spray paint cans for this purpose can be found in the Tool drawer in the Club rooms 8.10 By-Laws 5.13, 5.14, 5.15 shall also apply to the indoor Range  

 

9 RANGE SAFETY OFFICER / FIELD CAPTAIN 

9.1 The senior shooting Committee Member in attendance shall act in the capacity of Range Safety  Officer, (unless a Range Safety Officer has been appointed by the Committee), to oversee all aspects  of shooting safety, including field and indoor shooting. 

9.2 The R.S.O. shall exercise the final say in matters concerning shooting safety and shall adjudicate  any disputes as to which targets are used for what purpose and by whom, for both outside and  indoor ranges. Shooters shall comply with all reasonable requests in the interest of safety. 

 

10 HEALTH AND SAFETY ORDERS/PANDEMICS AND COVID 

10.1 The ongoing operation of the Club will reflect and comply with all current Government orders  and mandates in relation to pandemics and other health events including but not limited to  COVID19, and to the health and safety of all Members and visitors attending the Club at any given  time 

10.2 The Committee has the right to enforce a ruling in regard to health and safety and wellbeing of  members and visitors at the Club should a breach of any health and wellbeing to Members and  visitors occur. All affected parties involved in the breach must accept the ruling and comply with  directions given by the Committee 

10.3 The Club will maintain a current COVID safe plan in accordance with Government requirements,  and those orders and guidelines issued by Archery Victoria and Archery Australia 10.4 The current Club COVID Safe Plan will be made available on the DVA website and hard copy will  be made available on the noticeboard within the Club rooms 

 

11 FIRST AID 

  1. 1 Adequate first aid equipment shall be available and maintained in the first aid box kept within  the clubhouse or elsewhere as necessary. 

 

12 INTOXICATING LIQUOR AND DRUGS OF ADDICTION 

12.1 No intoxicating liquor shall be brought to or consumed on the shooting line or field course and  no intoxicated person shall be allowed to shoot. 

12.2 Drugs, other than those supplied on a doctor’s prescription, shall not be brought to, or used on  Club premises, and no person under the influence of drugs shall be allowed to shoot. 

 

13 ATTENDANCE REGISTER AND SIGN IN PROCEDURES 

13.1 All Members and visitors shall be required to register their attendance at the Club via the DVA  Members GuestTrack QR code prior to shooting. Proof of check-in may be requested at any time,  and failure to do so on repeated occasions may result in disciplinary action.

 

14 COME N TRY SESSIONS, INSTRUCTORS/COACHES AND COMPETENCY 

14.1 Proficiency Testing: All applicants for shooting membership shall be required to undertake one  of the following procedures: 

(a) In the case of novices, a course of beginner’s instruction / Come N Try sessions as  conducted by the Clubs instructors/coaches; or 

(b) satisfy the Coaching Co-ordinator and /or a qualified Club Instructor or Coach that they  are a competent and safe shooter; or 

14.2 Come N Try sessions 

14.2.1 The Club shall conduct Come-and-Try sessions throughout the year under the  auspices of the Coaching Coordinator. 

14.2.2 The Come N Try session fees shall be set by the Committee from time to time. These  fees shall cover the usage of Club bows, arrows, and accessories. 

14.2.3 Come N Try participants are permitted to attend a maximum of 12 sessions, after  which time they must join the Club 

14.2.4 Those people who wish to continue in the sport shall be advised to visit an archery  pro shop for their equipment needs.  

14.3 Instructors/Coaches 

 14.3.1 All Members of the age of 18 and over, engaged in Come N Try activities, must hold a  valid Working With Children Check, a copy of which must be held electronically on file with the Club.  The check should nominate DVA and Archery Victoria. 

14.3.2 All Members engaged in providing Come N Try Instruction shall hold the minimum  qualification of Level 1 Participation Coach with Archery Australia with the exception that helpers  may be instructors in training. 

14.3.3 The Coaching Coordinator shall maintain a list of members who are providing Come N Try Instruction. That list will be published on the Club notice board. 

 

15 COME N TRY/CLUB EQUIPMENT 

15.1 Club equipment is to be used for the express purpose of teaching beginners’ elementary  archery, unless otherwise approved by either the Coaching Co-ordinator or the Property Officer. 

 

16 ADVANCED INSTRUCTION/NEW MEMBERS 

16.1 The Coaching Co-ordinator may, from time to time, organise follow up Instruction for Club  Members who request assistance regarding, bow tuning, arrow making, shooting form, string  making etc. This advanced instruction shall be a free service to Club Members.

16.2 Qualification Standards 

16.2.1 All shooting members of DVA must attain the minimum qualification standard for the  distance and style they wish to shoot. 

16.2.2 For the purposes of qualification, the following are considered different styles:  Recurve, Barebow Recurve, Longbow & Traditional, Compound Barebow, Compound 16.2.3 All qualification scores are to be shot on a 122cm target face.

16.2.4 The minimum qualification score at a single distance is the score equivalent to the 3rd  class minimum rating as listed in Archery Australia Constitution and Shooting Rules Chapter 4 and  translated into the individual distance scores according to Schedule 4D Rating Tables. A score of  150/300 at every distance on a 122cm face is the minimum standard required by DVA. Maximum  required distance for qualification is 40m for Longbow/Barebow 50m for Sighted Recurve 70m for  Compound. Once that distance is achieved the archer is considered fully qualified and can move  back further in distance. 

16.2.5 All qualification scores are to be shot during a Club Saturday League / New Archer  Distance qualification session and shall be recorded in Archers Diary Distance qualification scores  may be shot at another time with prior approval and agreement by one of the Clubs  istructors/coaches, and in their presence. 

16.2.6 The required qualification distances to obtain approval to use the field course are 40m for adult, 30m for Junior 

16.2.7 Members who are new to the sport must start at the minimum qualification distance  and qualify at that distance before advancing to the next greater distance. 

16.2.8 New members who have previous archery experience may nominate a distance at  which they will attempt to qualify under the supervision of one of the designated Club coaches.  Failure to qualify at the nominated distance will result in them being treated as a novice and subject  to By- Laws 16.2.1 – 16.2.7. 

16.2.9 Notwithstanding By-Laws 16.2.3-16.2.8, a designated Club instructor/coach may  assess a novice archer as competent during the running of an Advanced Instruction session or at a  Club shoot or competition, or for Junior archers during the Junior Development sessions 

 

17 WORKING BEES 

17.1 The Committee shall periodically declare a Working Bee for the establishment or maintenance  of Clubhouse, grounds and/or targets. Reasonable notice shall be given via a newsletter or circular,  by announcements on the notice board and postings on the website and social media 17.2 Ordinarily, one day of the weekend (as notified) prior to a major Club hosted tournament will  automatically be a Working Bee, unless otherwise stated. 

17.3 Working Bees may be held on Saturday afternoons or Sundays, with times of the working bees  advised to Members well in advance 

17.4 Attendance at Working Bees is a moral responsibility of all Members. Apologies for non attendance should be directed to the Committee 

17.5 Should a Member wish to shoot before and/or after a declared Working Bee, that Member  must have, or is intending to, participate in the Working Bee on that day. 

17.6 There shall be no shooting on any of the ranges during declared Working Bees. 

 

18 CLUB SHOOTER OF THE YEAR (CSOTY) / MONTHLY CLUB SHOOTS 

18.1 CSOTY shall be held at a time agreed by the Committee. 

18.2 CSOTY shall be determined for Target and Field or as determined by the Committee. 18.3 Rules for the conduct of CSOTY shall be as determined by the Committee. Trophies for the  individual bow types, Junior and Senior and gender divisions will be presented at the end of the year 18.4 No Club equipment shall be used in the CSOTY

18.5 The Committee / Tournament Director shall endeavour to organise monthly Field and Target  competitions, generally to be held on the last Sunday of each month 

18.6 The rules for monthly shoots shall be determined by the Committee.  

18.7 The scores are entered into a handicap system to allow Members of all shooting levels to  participate equally 

 

19 COMPETITION SHOOTER OF THE YEAR 

19.1 The Club will run a yearly competition for Members who shoot inter-club, State and National  competition. This is separate to the CSOTY. 

19.2 The rules for this competition shall be determined by the Committee. Points are awarded to  Members following their results from the competition that they have shot. 

19.3 Trophies for the individual bow types, Junior and Senior and gender divisions will be presented  at the end of the year 

 

20 INTERCLUB TOURNAMENTS 

20.1 The Club shall apply each year to the Governing Associations to host Interclub Tournaments.  The rounds and duration of the rounds shall be determined by the Committee. 20.2 The committee shall ensure there is a tournament director for each interclub tournament that  is hosted by the club. This may be a committee member or an appointed position. 20.3 The tournament director shall provide a plan and budget to the committee for approval before  publishing the tournament entry form and description. 

20.4 The tournament director shall provide to the committee a final financial accounting within 4  weeks of the completion of the tournament. 

 

21 SHOOTING TIMES AND FREQUENCY 

21.1 Club Members may shoot any day of the year except Thursday evenings on the Indoor Range  from 6:30pm until late when Members of the Northern Suburbs Fly Fishing Club have exclusive use  of the clubhouse. 

21.2 Shooting times for the outdoor venues shall be from dawn to dusk. There are no restrictions for  the use of the Indoor Range, apart from Thursday evenings. The use of the Indoor range is available  to Club Members at all other times, provided Members are aware of their responsibilities to  conserve power as much as possible. (Refer to By-Law 9.4). Those Members registered to shoot in  the mid-week Indoor Leagues has preference during those times. Other Members not shooting the  Leagues may be permitted to shoot only subject to space availability. 

21.3 Notwithstanding Bylaw 21.2 the Committee may from time to time approve use of the Club  rooms and/or Indoor Range for use by the Northern Suburbs Fly Fishing Club in accordance with  Joint Lease held by both parties. The Committee shall ensure that Members are notified of these  times as to cause minimal disruption to Club Members. Our Members will be notified of any  

restrictions to the access of internal Club facilities, such as the Indoor Range. 21.4 From time to time, the Indoor Range may be reserved for Junior Development Classes on  Saturday afternoons – advance notice of dates and times will be advised.

 

22 COMMITTEE MEETINGS

22.1 The minimum requirements for committee meetings are defined in the Rules of Association.  The committee shall meet regularly as required. Meetings may be in person or via a Zoom meeting.  In person meetings will be at a venue mutually agreed on by the Committee. 22.2 The Secretary shall post the date of the next committee meeting on the club notice board and  the Club calendar on the DVA website 

22.3 Members wishing to raise an issue for discussion at a committee meeting shall provide written  notice to the Secretary at least 2 days prior to the next scheduled meeting date. 

 

23 JOINT MANAGEMENT COMMITTEE 

23.1 The Committee of DVA shall nominate three Members of the Club as representatives to attend  the meetings of the Joint Management Committee of the Diamond Valley Archers and the Northern  Suburbs Fly Fishing Club. 

23.2 The JMC reps shall report the deliberations of the JMC meetings to the Committee as required. 23.3 The Treasurer will regularly provide the Northern Suburbs Fly Fishing Club with an itemised  invoice showing the bills paid by Diamond Valley Archers on behalf of the JMC. The Northern  Suburbs Fly Fishing Club have agreed to pay 20% all the running expenses of the club house facilities. 

 

24 MINUTES OF MEETINGS 

24.1 Notwithstanding the requirements of the Rules of Association, the minutes of all Committee  and General Meetings shall be posted on the appropriate notice board within the Clubhouse 

 

25 PURCHASE AUTHORIZATION 

25.1 Committee members shall be empowered to commit the Club, for the provision of necessary  requisites and /or materials, to a maximum of $200.00. Purchases for amounts greater than this  amount must be agreed upon by a Committee majority. 

25.2 All bills for payment must be passed by the Committee, except for regular bills which may be  paid as required by the due date by the Club Treasurer. 

 

26 OFFICERS EXPENSES 

26.1 Committee Members shall be entitled to reimbursement for the cost of incidentals associated  with the execution of their duties subject to the ratification by the full Committee 

 

27 CERTIFICATIONS OF BOOKS OF ACCOUNT 

27.1 The Club’s books of account shall be subject to annual examination by a qualified person so as  to verify that they accurately reflect the affairs of the Club. A full audit may be undertaken at the  discretion of the Committee. 

 

28 CLUBHOUSE KEYCODE ACCESS 

28.1 Key card access shall be provided to financial Club Members subject to approval by the selected  Members of the Committee and the Club Registrar. All applications for access must be made in  writing and addressed to the Registrar 

28.2 Members are required to comply with specific criteria before key card access may be granted.  Members may apply after a period of 3 months of membership has elapsed, and Members must  have completed a minimum distance qualification of 30m.

28.3 Junior members may have their parent/guardian request key card access on their behalf, and  are subject to the criteria as outlined in By-Law 28.2 

28.4 It is the responsibility of the Club Member NOT to hand their access card to anyone else, but to  direct any access enquiries by others to a Committee Member. 

28.5 All Cards remain the property of DVA and shall be returned to the club when no longer needed.  

 

29 CLUBHOUSE SECURITY 

For the security of club and members’ property, an alarm and video monitoring system are in  operation in the Club equipment shed and the clubhouse. 

29.1 Security 

29.1.1 Video media captured by the clubhouse security system shall be secured and shall  only be accessed by designated DVA Committee members. 

29.1.2 Security media shall only be examined in the event of a formal complaint of a  potentially criminal nature lodged with the DVA Committee or Victoria Police. 29.1.3 Copies of security media shall only be provided to an authorised law enforcement  agency in the event of a formal investigation and only if requested by that agency. 29.2 Member Security Responsibility 

29.2.1 It is the responsibility of each and every Club Member to endeavour to keep the  Clubhouse free from unauthorised access. 

29.2.2 Members shall LOCK the Clubhouse (regardless of whether there are cars in the car  park or not) when: – They are the last to leave – They are going to the Field Course and no other  Member is in or around the Clubhouse- They are going to use the outdoor Target Range and no  other Member is in or around the Clubhouse. 

29.2.3 Locking up shall include checking all appropriate lights have been turned off and  checking the external doors are locked and heating and cooling systems are turned off. 

 

30 MEMBER COMPLAINTS/HABITUAL OR VEXATIOUS COMPLAINTS AND COMPLAINANTS

30.1 General complaints 

 30.1.1 General complaints or issues should be addressed in writing to the Committee. The  complaints procedure can be found in Rule 8 – Disputes and Mediation – of the DVA Rules of  Association which can be found on the DVA website 

 30.1.2. Complaints pertaining to bullying, intimidation, and/or abuse should be directed to  the Members Protection Officer and will be treated in a confidential manner

30.2 Habitual or Vexatious Complaints and Complainants 

 30.2.1 Habitual or Vexatious Complaints and Complainants will be identified, and action  taken as per the Club’s Habitual or Vexatious Complaints and Complainants Policy, which can be  found on the DVA website 

 

31 NOTICES TO MEMBERS 

31.1 The Club shall publish a periodical newsletter or email, post notices on the notice boards and/or  update website and social media accounts to keep Members informed of current and future events.

 

32 SCORECARDS 

32.1 Only correctly completed and properly signed scorecards will be processed by the Recorder 

 

33 OFFICE BEARERS’ DUTIES 

33.1 Office Bearers duties shall be maintained in the Rules of Association 

 

34 BY-LAW AMENDMENTS 

34.1 By-Laws may be recorded, modified and/or added to by the Committee as they see fit.